1、Unit 17 Correspondence EtiquetteProper Correspondence EtiquetteIIIReflections and PracticeV2Aftercompletingthissection,youwillbeabletoknow proper etiquette rules in sending and receiving letters,e-mails or instant messages.3Part IProper Correspondence Etiquette4ProperEtiquette Rules in Correspondenc
2、e1.Addressyoure-mailrecipientaccurately2.Useprofessionalsalutations3.Avoidemoticons,abbreviations,acronymsandslangs5For Example,can you use ASAP,UR,Congrats,plz in your Email?Hereisabadexampleofane-mailfromtheconferenceorganizertoProfessorMarkSmith:Hey Mark!Bad news!Conference room changed.Your spee
3、ch on tomorrow afternoon will be in room 300 instead of 315.Remember that!Otherwise youll make a fool of yourself,lolJ6How to revise it?Abetterversionofamoreprofessionale-mailwillbe:Dear Professor Smith,How are you!We are writing to you today for a slight change in terms of your speech tomorrow.Due
4、to the change in conference schedule,the lecture you are supposed to have in room 315 will be held in room 300 at 2:00 PM.Sorry for the inconvenience brought to you.We sincerely appreciate your understanding.Wish you have a pleasant stay here.Regards,Betty White7ProperEtiquette Rules in Corresponden
5、ce4.Doublecheckyourspellingandgrammar5.Forconferenceorganizers,makesureyoure-mailincludesallthenecessaryinformationforonetime6.Forrecipients,replyintimeandwithmanners8ProperEtiquette Rules in Correspondence7.Donotusedemandingtonesininquiry8.WhenusingWechatorotherinstantcommunicationtools,followthesa
6、meprofessionalprinciples9Part IIReflections and Practice 10Reflections and Practice 1.Revise the bad example of the e-mail in the text to make it more professional and polite.Please avoid using the same vocabulary and patterns in the given revised example.11Reflections and Practice 2.As the organize
7、r of“The33rdAnnualEAU(EuropeanAssociationofUrology)Congress”,you are writing an e-mail to invite one professor from Harvard Medical School to attend the event.Make sure to inform the e-mail recipient all the necessary information including the time(March1620,2018)and location(Copenhagen,Denmark).You
8、 can use the congress website:http:/eau18.uroweb.org/,as well as the EAU website:https:/uroweb.org/for further information.Make sure your e-mail is precise and sincere.12Reflections and Practice 3.As the organizer of“The2017ChineseTransplantCongress”,you are sending a text message to a professor to
9、inform him that his speech“MachinePerfusioninLiverTransplantation:andEmergingTechnology”,which was planned to begin at 9:30,will be moved to 10:30today in the FirstConferenceHall.You have sent him an e-mail the day before,but havent got any reply.Please make sure your text message is concise and polite.13THANK YOU14
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