1、Unit 11 Steps to Chair a Meeting Opening a meetingIIntroducing a speakerII2Organizing a discussionIIIThanking the speakerIVAdjourning or closing a meetingVPoints for attention in Charting a MeetingVIReflections and practiceVIIAfter completing this section,you will be able tobefamiliarwiththestepstoc
2、hairameeting;knowhowtoopenameeting；knowhowtointroduceaspeaker;knowhowtoorganizeadiscussion;knowhowtothankthespeaker;knowhowtoadjournorcloseameeting.3Part IOpening a Meeting4OpeningaMeetinglselfintroductionlthirdpartysintroductionldirectannouncementlcreatingaspeechatmosphere5Self-introductionagoodway
3、toremindtheparticipantsthatitistimetostartthesessionLadies and gentlemen,my name is from.Im going to chair this mornings session.Its a pleasure for me to welcome all of you here.According to the schedule,its time to start.Now lets invite Mr.first,please.6ThirdpartysintroductionthePresiderwillgeneral
4、lyfirstthanktheintroducerandthenstartchairingthesession.Thank you,Dr.for your kind introduction.Ladies and gentlemen,its my great honor to chair this mornings session,and I appreciate very much your cooperation and support.Shall we start?7DirectannouncementItismorecommonforPresiderstodirectlyaskthep
5、articipantstobeseatedandannouncetheopening,withoutself-introductionorbeingintroducedbyothers.Dear colleagues,may I have your attention please?Since all presenters are here,shall we get down to business now?The program today will be like this8CreatingaspeechatmosphereCreatingaspeechatmospherewhereall
6、participantsarecandidandhonestinsharingtheiropinionscanalsobeagoodwaytostart.Ladies and gentlemen,lets get down to business.Our theme today is Wesincerely hope that all participants report fully on findings of their research and exchange ideas frankly and clearly.9Chairs Introduction at Singapore In
7、frastructure Finance Summit 201110Part IIIntroducing a speaker11IntroducingaSpeakerldirectintroductionlappreciativeintroductionlbackgroundintroductionltransitionalintroduction12Directintroductionthemoststraightforwardwaytodirectlyprovideinformationaboutthespeakersname,title,affiliationandtitleofthep
8、apertobepresented.Our next presenter is Dr.from Capital Medical University.He will address the issue of13Appreciativeintroductiontoshowappreciationofthepresentersworkwhilegivingtheintroduction.Dr.has achieved an encouraging breakthrough in prevention and treatment of cardiovascular diseases,drawing
9、attention from academics both in China and abroad.It is our honor to have him today to give us a talk on14BackgroundintroductionAnecdotalintroductiontothespeakersbackgroundcanlivenuptheatmosphereandcreateafriendlyambianceforthenextpresentation.Dear colleagues,may I have your attention please?Since a
10、ll presenters are here,shall we get down to business now?The program today will be like this15CreatingaspeechatmosphereCreatingaspeechatmospherewhereallparticipantsarecandidandhonestinsharingtheiropinionscanalsobeagoodwaytostart.Our next speaker is Dr.He was recently awarded“Thousand TalentsProgram”
11、for his outstanding research and interviewed by CCTV for his achievements.We are honored to have him with us today.He will share his findings with us.Dr.,please!16Transitionalintroductiontoconnectthenextpresentationwiththepreviousone.Thecoherenceandsmoothnessthuscreatedcouldcomplimentthepreviousspea
12、ker,introducethenextandsatisfytheaudience.Thank you,Dr.for your insightful report on the recent progress in diagnosing otitis.Our next speaker,Prof.will explore further on the treatment of the disease.I would like to call upon Prof.to present.17Threestepstointroduceanotherspeaker18Threestepsforintro
13、ductionStep 1:Thesetup.Itistointroducethecurrentsituation,thespeakersnameandbackground;Step 2:Thepitch.Itistoreportwhatthespeakerwilldo;Step 3:Closing.Itistopointouttheimportance,whatwillhappenandwhattheaudienceshoulddo.19Part IIIOrganizing a discussion20Organizingadiscussionlcallingonparticipantslr
14、emindingspeakerslmoderatingdisputeslgeneralizingmainpointslkeepingtheallocatedtimelmonitoringthediscussion21CallingonparticipantstoencouragetheparticipantstojoinmoreactivelyinthediscussionwhentheyhesitatetospeakoutdirectquestionstoinviteparticipationLadies and gentlemen,are there any questions conce
15、rning Dr.s talk?As we still have a few minutes in hand,may I ask if there are any questions for the speaker?Are there any more questions?I have a question here.Prof.22Remindingspeakerstosteerthediscussionbackoncoursewhenitgoesastrayfromtopicsontheagendatoremindspeakersofthetopicunderdiscussionandgui
16、dethetalktothedesireddirectionIm afraid we have gone beyond the range of our present topic.Can we come back to the main theme?Lets keep to the immediate subject,which is23Moderatingdisputestomoderatedisputeswhendivergentopinionsappeartokeepthebalance,eitherbytakinganobjectiveviewofbothsidesofthedisp
17、ute,orbyshiftingattentiontemporarilyandleavingthedisputetoaproperoccasiontosettle.Any comments regarding points debated by Dr.and Dr.?It seems that the difference cannot be resolved in such a short discussion.Can we move on to the next point?24Generalizingmainpointstonarrowthediscussiondowntoseveral
18、mainpointstotaketheresponsibilitytoguide,leadandsummarizethediscussion.The opinions we have presented can be summarized into the two main positions.One isthe other isOur discussion so far covers the following three points25Keepingtheallocatedtimetoremindspeakersofthetimeleftbeforetheendofthesession.
19、According to the schedule,we still have three minutes for this session.Any more comments?We are already 5 minutes behind the schedule.Im afraid we dont have the time for discussion after Dr.s talk.26Monitoringthediscussiontokeeptheorderofthesessiontomanagesmoothprogressionofthediscussion.Dr.,could y
20、ou speak into the microphone so that everyone can hear you?You can write your questions on the sheet distributed just now.The sheets will be collected during tea break for answers later on.27Part IVThanking the speaker28Thankingthespeakertobrieflysummarizethespeakersfindingstocommentonthespeakerscon
21、tributiontoexpressthankstothespeaker.Thank you,Dr.for your insightful talk.We have definitely gained a deeper insight of the problems facing us.29Part VAdjourning or closing a meeting 30ThankingthespeakertoclosethemeetingwhentheagendaisfinishedThat covers all on todays agenda.Ladies and gentlemen,le
22、ts call it a day.Thank you for your cooperation.31Part VIPoints for attention32Howtobethechairofameeting33ThreesimpletipsHaveaclearagenda.toknowhowlongeachsessionlaststomarkpreciselythetimeforeachparttoencourageeverybodytocontributeAuthoritativevoicetotalklowandslowtokeepyourpalmsdownPostureSituprig
23、htandberelaxed.34WhatdoesCHAIRreferto?35CHAIRCommenceontimeHaveahighlightedtimetableAdvisespeakersInterruptandstopReadywithquestions36Part VIIReflection and practice37Reflectionandpracticegroupdiscussionroleplaygroupdiscussionroleplayteamproject38GroupdiscussionYouaregoingtobethechairforasessionofas
24、ymposiumon“AdvancesinResearchonNeuroscience”.Therewouldbefourspeakersinyoursession,whosetopicsareallcenteredonthetheme“SleepDisordersinParkinsonsDisease”.Howcanyouopenthesession?Formgroupsoffourandcomeupwithasmanywaystoopenthemeetingaspossible.39SampleanswerWecanbegininthefollowingthreeways.Byself-i
25、ntroduction:Ladies and gentlemen,I am Prof.from.Im going to chair this morning session on Sleep Disorders in Parkinsons Disease.According to the schedule,its time to start.We have four speakers this morning.First lets invite40SampleanswerBydirectannouncement:Dear colleagues,may I have your attention
26、 please?Welcome to the session on Sleep Disorders in Parkinsons Disease.Since all presenters are here,shall we start now?The program today will be like this41SampleanswerBycreatingaspeechatmosphereLadies and gentlemen,lets get down to business.Our theme today is Sleep Disorders in Parkinsons Disease
27、.We sincerely hope that all participants report fully on their findings and that we can have candid and thorough discussions.42RoleplayWorkingroupsoffourandsimulateameetingoninternalmedicine.StudentAactsasaprofessionalininternalmedicine,andisinvitedtochair“InternalMedicineMeeting2018”.StudentBplayst
28、heroleofthefirstspeakerDr.Smith,ProfessorofDermatologyandDirectoroftheDepartmentofDermatologyofPennsylvaniaStateHersheyMedicalCenter,whowilldiscuss“DermatologyfortheInternist”.StudentsCandDaretheaudience.PleasestartthesessionwithStudentAsself-introductionandintroductionofStudentB.Switchrolesandseein
29、howmanywaysyoucanfinishthetask.43SampleanswerStudentA:Ladiesandgentlemen,IamProfHufromPekingUniversity.ItsmygreathonortochairInternalMedicineMeeting2018.Iappreciateverymuchyourcooperationandsupport.Shallwestart?FirstletsinviteDr.Smith,ProfessorofDermatologyanddirectoroftheDepartmentofDermatologyofPe
30、nnsylvaniaStateHersheyMedicalCenter.HewilladdresstheissueofDermatologyfortheInternist.StudentB:Thankyou,Prof.Huforyourkindintroduction44GroupdiscussionFormgroupsofsixandsimulateadiscussionsessioninthe“InternationalConferenceonSpineandSpinalDisorders”.ThespeakerDr.Nejatihasjustfinishedhistalk“Treatme
31、ntofSacroiliacJointDysfunction:ExerciseorManipulation”.Nowitisdiscussiontime.ActoutthefollowingscenarioswithonestudentasthePresider,oneasDr.Nejatiandothersastheaudience.Whenparticipantshesitatetospeakout;Whenthediscussiongoesastray;Whendivergentopinionsappear;Whenthediscussionisrunningoutoftime.45Sa
32、mpleanswerThePresiderplaysanessentialroleinorganizingadiscussion.Hemayemploydifferentstrategiesinvarioussettings.Whenparticipantshesitatetospeakout,hecancallonparticipantstojoininthediscussionbysaying“Ladiesandgentlemen,arethereanyquestionsconcerningDr.Nejatistalk?”Whenthediscussiongoesastray,hecans
33、teerthediscussionbackoncoursebyremindingparticipantsthat“Imafraidwehavegonebeyondtherangeofthepresentdiscussion;canwecomebacktothethemeoftreatmentofsacroiliacjointdysfunction?”46SampleanswerWhendivergentopinionsappear,heneedstomoderatedisputeswithsuggestionssuchas“Itseemsthatthedifferenceconcerninga
34、bettertreatmentforsacroiliacjointdysfunctioncannotberesolvedinsuchashortdiscussion.Canwemoveontothenextpoint?”Whenthediscussionisrunningoutoftime,hedbetterremindspeakersofthetimeleftwithstatementslike“Iamafraidwearealready5minutesbehindtheschedule,soweonlyhavethreeminutesforthediscussionafterDr.Neja
35、tistalk.”47RoleplayYouarechairingthesessionentitled“GestationalHypertension”inthe“5thInternationalConferenceonHypertension&Healthcare”.ThelastpresenterDr.Bellomohasfinishedhertalk“PrognosticValueof24-hourBloodPressureinPregnancy”.Howwouldyouthankherandwrapupthesession?48SampleanswerThankyou,Dr.Bello
36、moforyourinsightfultalk.Wehavegainedadeeperinsightoftheprognosticvalueof24-hourbloodpressureinpregnancy.Andthatcoversallontodaysagenda.Letscallitaday,ladiesandgentlemen.Thanksforyourcooperationandparticipation.49TeamprojectAgroupoffivestudentswillsimulatethecompleteprocessoftheparallelsessionofamedi
37、calconferenceonanythemeofinterest.TherewouldbeaPresider,twospeakersandtwointheaudience.Thesessionwouldlastfor10minutes.Pleasehaveathoroughdiscussionontheagendaandactoutthesession.50SampleanswerPresider:Dearcolleagues,mayIhaveyourattentionplease?MynameisLiHuafromPekingUnionMedicalCollege.Itsmyhonorto
38、chairthissession.OurthemetodayisDietandCardiovascularDisease.Accordingtotheschedule,wehavetworeportstoday,eachfollowedbya5minutediscussion.OurfirstpresenterisDr.ZhangfromCapitalMedicalUniversity.Hewillsharewithushisresearchonassociationsoffatsintakewithcardiovasculardisease.Dr.Zhang,please!Speaker 1
39、:Thankyou,Prof.Li.51SampleanswerPresider:Thankyou,Dr.Zhangforyourinterestingreportontherelationbetweenfatsintakeandcardiovasculardisease.Ournextspeaker,Dr.Wangwillexploretheassociationbetweenanotherriskfactorandcardiovasculardisease.IwouldliketocalluponDr.Wangtopresent“fruitandvegetableintakeandcardiovasculardisease”.Speaker 2:Thankyou,Prof.Li52THANK YOU53
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