06文件控制程序 Document Control Procedure.doc
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1、SGXZ-EMS-General-Procedures圣戈班穆松桥徐州基地环境管理体系程序文件Document Control Procedure文件控制程序SGPAMCN EHSENVIRONMENTAL SYSTEM GENERAL PROCEDUREREF: SGXZ-EMS-GP06XUZHOU SITEDOCUMENT CONTROL PROCEDUREREVDATEPAGE SITE EHS 02/012009-4-15 11 of 120 INDEX0 目录1. Document Control 1文件控制2. Objectives & Scope 2目的和范围3.Terms a
2、nd Definitions3术语和定义4. Responsibilities4职责5. Flow Chart5流程6. Requirements6要求7. Reference Documents7相关文件8. Annexes8附件1DOCUMENT CONTROL1文件控制1.1Documentation and filing1.1文件归档This document shall be managed by site EHS department.本文件由基地EHS部负责管理.1.2Modification service1.2更改服务The site EHS department is re
3、sponsible for revision of this document.本文件的更改由基地EHS部负责提供变更服务。1.3Approval list1.3批准列表VERSION 1VERSION 2VERSION 3VERSION 4VERSION 5Prepared by编写 Reviewed by审核Approved by批准1.4Distribution1.4发放1.4.1Softcopies1.4.1软拷贝The signed electronic documents saved in site EHS department is the only original soft
4、copy, to be used by authorized personnel.在基地局域网保存的,有授权的管理员可以修改的电子文档为基地内唯一的原版软拷贝,以供授权范围内的人员使用。1.4.2Hardcopies1.4.2硬拷贝The signed hard copy saved in site EHS department is the only original hard copyOther hard copies are regarded as non-controlled documents. The user is responsible to preserve the newe
5、st edition.When documents are updated, the site EHS department administrative personnel is responsible to update hard copy of the site EHS department, and is responsible to inform managers of various factories/departments update there own hard copy at the same time.基地EHS部保存的基地内带有签名的硬拷贝为唯一的原版硬拷贝。其他硬拷
6、贝为非受控文件。由使用者负责保存最新版本。当文件更新时,基地EHS部管理人员负责基地EHS部硬拷贝的更新,同时通知各工厂/部门的经理更新本部门硬拷贝。1.4.3 document modification2008-11-25 Re-regulate the send methods of the emended documents.2009-4-15 Re-regulate the code of the plant/dept., the version rule of the emended documents.1.4.3 文件修改2008-11-25重新规定了修改之后文件的发放问题。200
7、9-4-15 部门代码修改,文件修订版号的规定2 OBJECTIVE SCOPE2 目的和范围2.1Objective2.1目的To make sure that appropriate EMS documents are available and can be used in appropriate, and invalid and useless documents can be withdrawn in time, we make this program.为确保在合适的场所可以得到、使用合适的EMS文件,并及时撤出失效和作废文件,特制定本程序。2.2 Scope2.2范围2.2.1
8、It is applicable to administration and control of environmental management system documents in Saint-Gobain PAM China Xuzhou site.2.2.1适用于圣戈班穆松桥徐州基地环境管理体系文件的管理控制。2.2.2 the external documents should executed according to “environmental information exchange management procedure” (SGXZ-EMS-GP05)2.2.2 外
9、来文件按照SGXZ-EMS-GP05环境信息交流管理程序执行。3 TERMS AND DEFINITIONS3 术语和定义3.1 DocumentsInformation and its mediaNote 1: The media may be paper, computer storage equipment, compact disc or other electronic media, picture or standard sample, or their combination.3.1 文件信息及其承载媒体注1: 媒体可以是纸张,计算机存储器,光盘或其他电子媒体,照片或标准样品,或
10、它们的组合。3.2 Controlled documents Controlled documents are those who will be replaced once the original ones are revised. 3.2 受控文件受控文件是那些源文件一旦修改后,本文件将被自动替换的文件。3.3 Non-controlled document Non-controlled documents refer to those who will not be replaced once the original ones are revised.3.3 非受控文件非受控文件是指
11、那些当源文件被更改时,本文件将不被更新的文件。4 RESPONSBILITIES4 职责4.1 The site EHS is responsible for system document management in the site;4.1 基地EHS部负责基地体系文件的管理;4.2 Factory/Department managers and the appointed personnel are responsible to establish, update various factories/departments work instruction and management
12、rules;4.2工厂/部门经理或其他被任命的人员负责建立、更新各工厂/部门作业指导书和管理规定;5 FLOWCHART5 流程图6.REQUIREMENTS6. 要求6.1 Document numbering6.1文件的编号方式SGXZXXEMS-XXXXSGXZSaint-Gobain PAM China Xuzhou siteXXfactory code numberEMSEnvironmental Management SystemGPGeneral Procedure WIWork InstructionMRManagement RulesXXDocument serial No.
13、SGXZXX-EMS-XXXXSGXZ圣戈班穆松桥徐州基地Saint-Gobain PAM China Xuzhou siteXX工厂代号EMS环境管理体系 Environmental Management SystemGP通用程序General Procedure WI作业指导书 Work InstructionMR管理规定Management RulesXX 文件流水号Document serial No.工厂代号工厂代号炼铁厂BF焦化厂CO烧结厂SI热力厂HP运输部TR维修部MA墙体厂NW质量部实验室LA仓库WA基地EHS部EHS圣戈班(徐州)铸管有限公司徐州光大铸管有限公司PLDIPF
14、actoryCode name FactoryCode nameIronworksBFCoking plantCOSintering plantSIPower plantHPTransportation department TRMaintenanceDepartment MANew Walling material factoryNWQuality labLA WarehouseWASite EHS departmentEHS SG (xuzhou) pipeline CO. LTD.PLDIP6.2 Documents compiling, examination and approval
15、, delivery6.2 文件编制、审批、发放6.2.1 Site files6.2.1基地文件6.2.1.1 Site files establishment/revision/authorization6.2.1.1 基地文件编制修改批准Content 内容责任人 ResponsibilityPrepared/ Revised by 编写修定基地EHS Site EHSReviewed by 审核基地环境管理者代表 environmental management representativeApproved by : 批准基地管理者代表 management representativ
16、e6.2.1.2 Document deliveryThe documents are to be given to the site EHS by soft copy after it is authorized. EHS will update documents list and replace the old edition document with the new edition document in the shared folder after it confirm the examined and approved document. Simultaneously it w
17、ill inform the relative staff and register in the delivered document list to updater the delivered documents. The authorized personnel may read document in read-only form through the internal local area network.6.2.1.2 文件发放文件被批准后将以软拷贝的形式传递到基地EHS部。EHS部确认了被审批的文件后,更新文件清单并在共享文件夹中把新版本的文件替换旧版本文件,同时通知相关人员,
18、登记在发放文件清单中重新发放新文件。被授权的人员可通过内部局域网阅读只读形式的文件。6.2.1.3 Document revision and updateWhen documents need revising, site EHS is responsible to organize revision and update. The revised documents should follow the documents approval procedure again.6.2.1.3 文件修改和更新当文件需要修改时,基地EHS负责组织修改和更新。修改后的文件应重新按文件批准流程实施。6.
19、2.1.4 the emended documents executed according to the item 6.2.1.2 “the documents send flow”6.2.1.4 修改后的文件,按照条款6.2.1.2文件发放流程执行。6.2.2 Documents of each factory6.2.2 各工厂文件6.2.2.1 Documents compiling/revision/authorization please refer to the following table6.2.2.1 文件编制修改批准见下表Content 内容责任人 Responsibili
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