《实用任务型学术写作》课件Unit 7 Intercommunication Correspondence.pptx
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1、Unit SevenUnit SevenIntercommunication Intercommunication C CorrespondenceorrespondenceTask ObjectiveTask ObjectiveIn this unit you will learn how to write intercommunication correspondence,especially e-mails.通信,顾名思义,主要指人与人之间进行的信息交流与传递。通信对于科学实践是至关重要的,其方式多种多样,包括书信、邮件、备忘录、网络论坛、博客等。目前运用最广的方式即邮件(e-mail)
2、,本单元将着重讲解它的编写。Task ObjectiveTask Objective邮件主要包含以下因素:1.主题(Subject line)简短概括本邮件的主要内容2.开头(Beginning)对收件人的称呼3.正文(Body)邮件的主要内容,首段需表明来信人身份、来信目的等4.结尾(Ending)表示感谢并署名,署名后可继续标注出职位、机构、地址、电话号码等联系方式,以方便收件人联络5.附件(Attachment)希望对方查看的各类文件邮件内容多样,根据收件人和内容的不同,邮件中使用的语气、格式亦会不同,一般情况下建议采用正式(formal)的语气编写。需要注意,教授、学校或其他机构每天都
3、会收到许多邮件,因此邮件内容以精简为最佳,表达清楚目的即可。Task PreparationTask Preparation 1 1Read the e-mail carefully and fill in the following table using one key sentence.Mercedes structures her e-mail as follows;sheSTEPKEY SENTENCEStep 1explains who is she and how she knows of JansonStep 2Step 3states why she is writing t
4、o Janson Step 4Step 5highlights where she could add valueStep 6Step 7says when she is available and that she already has fundingStep 8Task Preparation 1Task Preparation 1KEYMercedes structures her e-mail as follows;sheSTEPKEY SENTENCEStep 1explains who is she and how she knows of JansonStep 2Step 3s
5、tates why she is writing to Janson Step 4Step 5highlights where she could add valueStep 6Step 7says when she is available and that she already has fundingStep 8makes a compliment on Jansons seminargives a short summary of her research area highlighting its similarities with Jansonssuggests that she
6、can send Janson more informationrefers to the possible benefit for Janson and his teamTask Preparation 2Task Preparation 2Are the following statements true(T)or false(F)?1.Maria gives a brief overview of what kind of paper it is and what stage it is at.()2.Maria only outlines the benefit for herself
7、.()3.Maria needs the recipient to pay attention to the whole paper.()4.Maria informs the recipient when she needs the manuscript return.()5.Maria gives the recipient the option not to accept her request.()TTTFFTask Preparation Task Preparation 3 3Answer the question below.1.What is the purpose of th
8、e project?2.What is the key finding of the project?Task Preparation Task Preparation 3 3KEY1.What is the purpose of the project?2.What is the key finding of the project?Answer the question below.Their aim is to test the efficiency of short vs.long degree courses.Their key finding is that people on s
9、horter courses will earn up to 15%more during their lifetime.Data BankData BankPractice these patterns and expressions often used in writing an e-mail.1.1 Subject lines1)Oct.10 lesson shifted to Oct.17.Usual time and place.EOM.(EOM stands for End of Message and signals to recipient that the complete
10、 message is contained within the subject line and that they dont have to open the e-mail.)2)EU project:first draft of review3)Paper submission:Humor and AgingA Mini-Review4)Request to receive your paper entitled“A Study of Immersion Bilingual Education in a Chinese Kindergarten”5)Permission to quote
11、 your paper entitled Neural Correlates of Humor Detection and Appreciation”6)Request for internship by engineering PhD student from the University of Leeds1.2 Beginning and ending1)Initial salutation:Dear JimDear Jim KingDear Professor KingTo whom It May ConcernDear Mrs.Einstein2)Final salutation:Be
12、st regardsBest wishesWith kind regardsYours sincerelyYours faithfully1.3 Body1)I very much enjoyed your recent paper in the Journal of Bacteriology.Your results were impressive,and your methods were very solid.2)I have worked with Professor Cong in my Ph.D.research,and I would like to continue worki
13、ng in this area under your knowledgeable guidance.Would you kindly tell me whether you have any postdoctoral positions available in your highly regarded laboratory?3)I found your name in the references of Bergens paper on mental simulation.4)What I really want to stress here is Maria needs to take b
14、ook examinations or write essays on psychology and cognitive neuroscience.1.3 Body5)So basically I am asking you two things.First,could you please send me your CV as soon as possible?And second,could you send the application via air mail to me before next weekend?6)If it wouldnt take up too much of
15、your time then I would be very grateful if you could send me a copy of your Ph.D.thesis“Metalanguage in Swahili.”7)Would it be possible for us to meet next Tuesday morning?8)Id just like to remind you that the IP address of a workstation must always be specified.1.3 Body9)Here is a first version of
16、the manuscript.Please could you read and check everything?In particular,it would be great if you could complete/revise the introduction and also prepare Figure 1.10)Given that our deadline is the first week of next month,I would be grateful to receive your revisions by the end of this month.11)Thank
17、 you so much for your quick reply.I have already read half the paperreally useful.12)Thanks very much for your kind invitation.However,I am afraid that I cannot accept.Data BankData Bank Read the following tips for writing an e-mailUse a neutral e-mail address.Your e-mail address should be a variati
18、on of your real name,not a username or nickname.Use periods,hyphens,or underscores to secure an e-mail address thats just your name,without extra numbers or letters,if you can.For instance:Use a short and accurate subject header.Avoid saying too much in the subject header,but make sure it reflects t
19、he content of your e-mail to a person unfamiliar with you.If possible,include a keyword that will make the e-mail content easier to remember and/or search for in a crowded inbox.For example,“Meeting on March 12th”is specific enough that the e-mail topic wont be mistaken for anything else but not so
20、specific as to be distracting.To write a formal e-mail,follow these guidelines.Use a proper salutation.Addressing the recipient by name is preferred.Use the persons title(Mr.Mrs.Ms.or Dr.)with their last name,followed by a comma or a colon.Optionally,you can precede the salutation with“Dear.”(but“He
21、llo.”is acceptable as well).Using a last name is more formal and should be used unless you are on first-name terms with the recipient.If you dont know the name of the person youre writing to(but you really should try and find one)use“Dear Sir/Madam”or“Dear Sir or Madam”followed by a colon.Introduce
22、yourself in the first paragraph(if necessary).Also include why youre writing,and how you found that persons e-mail address,or the opportunity youre writing about.Example:My name is Earl Rivers.Im contacting you to apply for the administrative assistant position listed on CareerXYZ.com.To write a for
23、mal e-mail,follow these guidelines.Write the actual message.Be sure to get your point across without rambling;if its fluffed up,the reader may glance over the important details.Try to break up the message into paragraphs by topic to make your message more logical and digestible.You can use link word
24、s in long e-mails to show connections and to draw attention to important points.Use the correct form of leave-taking.This will depend on your level of intimacy with the recipient.Sign with your full name.If you have a job title,include that in the line after your name,and write the company name or w
25、ebsite in the line after that.If you do not have a job title but you have your own blog or website related to the content of the e-mail,include a link to that below your name.If the e-mail is about a job,only include a career-related website or blog,not hobbies or interests.To write a formal e-mail,
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